Overview
The Student Participation and Materials Report provides institutions with a real-time view of current student enrollments and material licences within their Connect courses. It draws from enrolment, licence and Programme data to help institutions monitor student access to course materials. This report supports operational needs such as verifying student Programme participation, checking licence status and understanding the breakdown of adopted content.
Audience |
Institutions / Internal VST Users |
|---|---|
Internal vs External |
External |
Number of Tabs |
1 |
Last Documentation Update |
29 May 2026 |
Key Questions This Dashboard Answers
Use this section to help end users quickly determine if this dashboard meets their needs.
Which students are enrolled in participating courses and do they have an active material licence?
What is the breakdown of student licences by programme type (Course Access vs Total Access)?
What is the CA or TA student price associated with a student's enrolled course materials?
How many students are enrolled in courses with participating materials for a given term?
How to Use This Dashboard
Guidance for navigating and getting value from this dashboard.
Set your filters first – Begin by selecting a Term Name or Term Start Date to scope results to the relevant academic period. Use Institution to narrow to a specific school if needed.
Read the tiles – Summary KPI tiles at the top provide aggregate enrolment and licence counts. Charts below break down data by content type and access model.
Drill into the detail table – Scroll to the main data table to view student-level records, including licence status, programme type and pricing.
💡 Tip: Use the Student ID or Student Email filter to look up a specific student's current enrollment and licence status quickly.
Filters
Filters apply across the entire dashboard unless otherwise noted.
Filter Name |
Description |
Required? |
Default Value |
Applies To |
|---|---|---|---|---|
Term Name (Institution) |
Name of the term provided by the institution in Connect. Filter to a specific term. |
No |
None |
All tabs |
Term Start Date |
Date the term starts. Lookup a specific day or date range to find terms. |
No |
None |
All tabs |
Student ID |
Unique identifier for the student. Look up a specific student to check status. |
No |
None |
All tabs |
Student Email |
Student's email address. Look up a specific student by email. |
No |
None |
All tabs |
Course |
Course name in Connect. Filter to a specific course. |
No |
None |
All tabs |
Section ID |
Section name in Connect. Narrow results to a specific section. |
No |
None |
All tabs |
Adopted Item |
ISBN and rental duration of the item adopted in Connect. Narrow to a specific item. |
No |
None |
All tabs |
Institution |
Name of the institution. Filter to a specific institution. |
No |
None |
All tabs |
Dashboard Tiles
Tiles are numbered top to bottom, left to right.
Tile Name |
tab |
Visualisation Type |
Description |
|
| 1 | Total Enrolled Students |
Main |
KPI |
Count of unique students enrolled in any courses. |
| 2 | Total Enrolments in Participating Courses |
Main |
KPI |
Indicates how many enrolments there are in courses with participating materials. A student can be enrolled in multiple courses, so this number may exceed the Total Enrolled Students count. |
| 3 | Count of Active Licences |
Main |
KPI |
Total active licences to student materials. |
| 4 | Adopted Items by Content Type |
Main |
Bar Chart |
Breakdown of items by content type. |
| 5 | Licences by Access Model |
Main |
Bar Chart |
Breakdown of licences by Programme type: CA (Course Access), TA (Total Access), No Programme or Opted Out (not participating). |
Fields & Metrics
All fields used across this dashboard, listed alphabetically.
Field Name |
Description |
Data Type |
Example Value |
|---|---|---|---|
Active Licence? |
Indicates whether the student's material licence is currently active. |
text |
Yes/No |
Adopted Item |
ISBN and rental duration of item adopted in Connect (the 'Billing ISBN' in Connect). |
text |
– |
Author(s) |
Author name(s) of the related item. |
text |
– |
CA Student Price |
The Course Access student price associated with the adopted item, accounting for FA pricing where applicable. |
Number |
$45.00 |
Campus Name |
Name of the campus at the institution (where provided by the institution). |
text |
Main Campus |
Content Type |
Type of adopted material (e.g. Courseware, eTextbook, Bundles). |
text |
eTextbook |
Course Code |
Course name in Connect. |
text |
BIO101 |
Department |
Department name in Connect. |
text |
Biology |
E-mail address |
Student's email address. |
text |
student@university.edu |
Institution |
Name of the institution. |
text |
State University |
IPEDS ID |
Institution's IPEDS number. |
text |
123456 |
Item Name |
Name of the item adopted in Connect. |
text |
– |
Licence Last Updated |
Date the licence was updated. |
Date |
2026-01-15 |
Opt-In/Opt-Out Date |
Date by which an institution's opt-in/opt-out decisions must be completed. |
Date |
2026-08-01 |
Schedule Name |
Name of the institution's schedule. |
text |
Autumn 2026 Schedule |
Section ID |
Section name in Connect. |
text |
BIO101-001 |
Student ID |
Unique identifier for the student. |
text |
STU123456 |
Student Name |
Student's first name and surname. |
text |
Jane Doe |
Student Programme |
The Programme the student is enrolled in (TA, CA, No Programme). |
text |
CA |
TA Student Price |
The Total Access student price associated with the adopted item, accounting for FA pricing where applicable. |
Number |
$25.00 |
Term (Normalised) |
Standardised term name based on term start date (e.g. Autumn-2024, Winter/Spring-2025). |
text |
Autumn-2026 |
Term Name (Institution) |
Name of the term provided by the institution in Connect. |
text |
Autumn 2026 |
Term Start Date |
Date the term starts. |
Date |
2026-08-24 |
Frequently Asked Questions
Q: Why might the Total Enrolments in Participating Courses be higher than Total Enrolled Students?
A: A single student can be enrolled in multiple courses, each with its own participating material. The enrolment count reflects all course-level enrolments, while the student count reflects unique individuals.
Q: Does this report show historical changes to a student's licence or enrolment status?
A: No. The report reflects the current status only and does not provide a history of changes. It also only includes sections a student is currently enrolled in – dropped sections are excluded.
Q: What do the CA Student Price and TA Student Price columns represent?
A: These columns show the Course Access and Total Access student prices for each adopted item, accounting for FA pricing where applicable. This allows you to see the cost of course materials in one place without needing to cross-reference another report.
Q: How is this dashboard different from the Students Report in Connect?
A: These two reports are complementary but serve different needs. The Students Report in Connect is scoped to a single catalogue and provides deep, row-level detail on each student's enrolment and licence, including licence state, access codes, pricing components and print distribution. The Student Participation and Materials Report is a live dashboard that gives you a broader, cross-catalogue view of current student enrolment and licence status, along with material pricing, in one place. Use the Students Report when you need a full audit-ready export for a specific catalogue; use this dashboard when you want to monitor or look up participation and access across your courses in real time.