Using the Financial Statements Center - Video and Transcript
Welcome to our quick guide on using the VitalSource Financial Statement Center. In this 3-minute video tutorial, you'll learn the basics of accessing and navigating this essential financial management tool, including how to access the center through multiple pathways, navigate the statements page, filter and sort your financial records, download statements, and manage Parent/Child company relationships.
The complete video transcript is provided below for your reference.
Transcript: Using the Financial Statement Center
Welcome to this quick guide on using the Financial Statement Center in VitalSource Manage. In just a few minutes, we'll show you how to access and navigate this powerful tool that simplifies your financial record-keeping.
Accessing the Financial Statement Center
You have two ways to access the Center, both require your Manage credentials:
1. Log into Manage, Click the menu icon on the left, select "Companies and Imprints," then choose "Financial Statements."
2. Go directly to manage.vitalsource.com/financial statements.
To access the Center, Log into Manage, Click the menu icon on the left, select "Companies and Imprints," then choose "Financial Statements."
If you don't see this option, don't worry! Just contact your VitalSource Customer Success Manager to request access.
The Financial Statement Center is your one-stop shop for invoice statements from January 2021 to the present. These documents show transactions for which your institution owes payment to VitalSource. For records before January 2021, please reach out to your Customer Success Manager to request access.
The Statements Page Overview:
By default, you'll see 25 statements per page, sorted from newest to oldest. At the top left, you can see the total number of statements available.
Need to find a specific invoice? Use the calendar icon in the top right to filter by date range. You can choose custom dates or use quick filters like "Last 7 days" or "Last Quarter.
To change the sorting order, click the sort icon. Here you can switch between "Newest to Oldest" and "Oldest to Newest.
Click the filter icon to filter by category and subcategory including Accounts Receivable, Accounts Payable, Credit Memo, Compensation, Invoice, and Remittance. Check the desired boxes and click “Apply” to update the invoice list. corresponding boxes, then click "Apply" to update the invoice list. This filtering functionality helps users locate specific invoices easily.
Invoice Statement
Let’s take a closer look at an individual invoice statement. The statement includes:
-
- Company Name
- Invoice Date
- Due Date
As well as the
-
- Invoice Number
- Invoice Amount
- Total Due (which updates as payments are made)
Each invoice comes with two download options:
1. PDF: A copy of your complete invoice
2. XLS or CSV: A detailed backup file with transaction specifics like product information, dates, and refund eligibility
Child/Parent Relationships: For accounts with Parent/Child relationships, you'll see a dropdown menu to switch between different companies under the Parent account.
The Financial Statement Center puts all your financial records at your fingertips, making it easier than ever to manage your VitalSource account.
24/7 Access: Remember, while you'll still receive statements via email, this center gives you 24/7 access to your financial history.
We hope this guide helps you make the most of the Financial Statement Center.
If you have any questions, your VitalSource team is always here to help.