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Explore Renewal Insights Report

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Brook Mecham

Purpose

Provides details related to overall subscription and asset performance.

Report Notes

  • The access filter will automatically filter the report to show subscriptions, including all assets.

  • Data includes subscriptions that are active and whose expiration is within the next 12 months.

  • Report excludes items from the Explore Marketplace that had $0 transactions.

Definition of filters

Filter NameDescriptionUsage Notes
Institution CountryCounty the institution is located (2-character code)✅ To view all fulfillment, buy/sell, and marketplace collections, filter this field to your respective countries.
Subscription IDSubscription VBID, Asset VBID (for single title sales), or Transaction ID (for Marketplace transactions)

Use to search for a specific subscription or for many subscriptions.

You can easily copy/paste multiple values. This can be completed through copying a column of ISBNs or VBIDs from an excel-like document or copying ISBNs or VBIDs separated by commas.

🔵 Multi-search can support up to 16,000 values

⚠️ Copying ISBNs or VBIDs separated by semi-colon does not work.

Subscription NameName of the subscription within ExploreFilter to review renewal data for a specific subscription
Subscription OwnerName of the company that owns the subscription (Manage Company Name)Filter to review renewal data for a specific subscription
InstitutionName of the institution (Manage Company name)Filter to review renewal data for a specific institution

 

Definition of fields

Field NameDescription
Subscription Status

Status for the subscription from the Explore application

Included values:

  • Active - represents a subscription whose start date is in the past, and its end date is in the future.
Subscription Availability

Provides actionable insights related to all subscriptions owned by the system user

Included values:

  • Renewal - # months - where Subscription Status is “Active” and the Subscription End Date is within the next 3, 6, or 12 months, a Renewal value (by expiring months) will appear.

📄 If at least one asset within the Subscription has an inventory status of “Limited Distribution” or “Out of Distribution” the Renewal will include “(Check Asset Availability)” (e.g., Renewal - 12 months (Check Asset Availability)) as an indicator that one or more assets will need to be excluded from the subscription upon renewal.

Subscription IDSubscription VBID, Asset VBID (for single title sales), or Transaction ID (for Marketplace transactions)
Subscription NameName of the subscription within Explore
InstitutionName of the institution (Mange Company name)
Institution CountryCounty the institution is located (2-character code)
Subscription Start DateDate the subscription begins
Subscription End DateDate the subscription ends
Amount of Concurrent UsersAmount of concurrent users allowed by the subscription terms
Subscription CostAgreed upon cost for the subscription
Subscription Cost CurrencyCurrency type for the Subscription Cost
Unique UsersNumber of unique users that engaged with items in the subscription
Page Views (Overall)

Number of pages viewed (cumulatively) by the end user(s)

📄 For example, if an asset has 20 pages and each are viewed 5 times, the Page Views (Total) would reflect '100'.

Session Length (Seconds)Total amount of time (in seconds) the user(s) spent in the subscription asset(s)
Page Prints (Overall)Total number of pages the end user(s) printed
Highlights (Overall)Total number of highlights the end user(s) created
Notes (Overall)Total number of notes the end user(s) created
Bookmarks (Overall)Total number of bookmarks the end user(s) created
Searches (Overall)Total number of searches the end user(s) ran

 

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