Purpose
Provides insights on estimated demand for access codes for each upcoming term, and highlights items where available codes within the Manage code bank may not meet expected demand.
As a publisher, I want to ensure a smooth delivery of access codes to students to reduce delays and first day challenges.
Report Notes
This report includes active courseware items and excludes items that are out of distribution and have a forecast of zero. The “requested supply” is built on a combination of historical usage for the item by term, term adoptions and estimated enrollments (from Verba and Barnes & Noble), previous edition and other [similar] courseware items usage.
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🔵 The ‘requested supply’ does not currently account for ‘next edition’ scenarios to simulate drop-off between current and future editions. This is because drop-off between current and future editions will vary dependent on individual publisher superseded edition retirement processes (i.e., putting items out of distribution). To prevent excluding items erroneously, ‘next edition’ has not been factored into the logic. To exclude previous edition items from demand, publishers are responsible for ensuring items are placed ‘out of distribution’, as appropriate. |
This report will display current demand, available codes, and supply needs for the upcoming (future) term. This means that leading up to:
- Summer, reports should be reviewed between March 1 and May 14 (e.g., Summer 2025 should be reviewed March 1, 2025 - May 14, 2025).
- Fall term, reports should be reviewed between May 15 and September 14 (e.g., Fall 2025 should be reviewed May 15, 2025 - September 14, 2025).
- Winter/Spring, reports should be reviewed between September 15 and February 28 (e.g., Winter/Spring 2026 should be reviewed September 15, 2025 - February 28, 2026)
Definition of filters
| Filter Name | Description | Usage Notes | ||
| VBID | The courseware item VBID from Manage. |
You can easily copy/paste multiple values. This can be completed through copying a column of ISBNs or VBIDs from an excel-like document or copying ISBNs or VBIDs separated by commas.
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| Publisher (Parent) | The content owner for the courseware items. | The access filter will automatically filter the report to only show products that the user’s company (in Manage) owns, and this filter will only show available values. If a user is associated to multiple publisher child companies, they can use the Publisher filter to narrow down to one (or more) of those companies. | ||
| Requested Quantity | The requested quantity of codes to be added to the access code bank in Manage. | This will default to show items where the requested quantity is > 0 so that publishers can see the items they need to take action on. To see items that have enough codes in the Manage code bank then include where quantity = 0. |
Definition of fields
Quick View
| Field Name | Description |
| VBID | VitalSource ID associated with the item |
| Item Name | Name of the courseware item |
| Publisher | Content owner (Manage company name) |
| Courseware URL | Courseware URL |
| Forecast Term | Term for which codes are being forecasted |
| Estimated Demand (Qty) | Estimated forecast of expected access code usage |
| Codes On-Hand (Qty) | Number of unused, available codes in Manage |
| Requested Supply (Qty) | Number of codes requested to be added to Manage to meet forecasted demand |
Full Detail View
| Field Name | Description |
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| VBID | VitalSource ID associated with the item | |
| Item Name | Name of the courseware item | |
| Publisher | Content owner (Manage company name) | |
| Courseware URL | Courseware URL | |
| Forecast Term | Term for which codes are being forecasted | |
| Estimated Demand (Qty) | Estimated forecast of expected access code usage | |
| Codes On-Hand (Qty) | Number of unused, available codes in Manage | |
| Requested Supply (Qty) | Number of codes requested to be added to Manage to meet forecasted demand | |
| Codes Used (-1 Term, To-Date) |
Number of codes used to-date 1 term from the forecasting term (i.e., current term)
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| Codes Used (-2 Terms) |
Number of codes used 2 terms from the forecasting term
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| Codes Used (-3 Terms) |
Number of codes used 3 terms from the forecasting term
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| Codes Used (-4 Terms) |
Number of codes used 4 terms from the forecasting term
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| Codes Used (-5 Terms) |
Number of codes used 5 terms from the forecasting term
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