This documentation will walk you through the process of submitting your course adoptions. Prompt adoptions lead to affordable books for students - thanks for doing your part to make course materials more affordable!
➡️ Select Courses & Sections
1. After accessing Collect, you can begin adopting course materials by selecting from the list of your assigned "Open" courses:
2. You’ll then see a pane appear on the right side of the page. Select the sections for which you want to submit adoptions and click NEXT.
📝 Note that by selecting multiple sections you’ll be submitting the same adoptions for each selected section. If you want to submit different textbooks for each section, only select one for now. You’ll be able to submit for the others after finishing the first.
3. Once selected, choose from the first two options: Yes, I need to add books or No, I do not need to add books. The third selection does not apply as our integration will automatically update sections that are no longer offered. Below we will cover the second workflow and then walk you through the first option in its own section.
4. If you select "No, I do not need to add books", you’ll be prompted with an additional window where you can send a note to the Adoption Enablement team if need be. If you have no questions to ask or information to pass along, that’s ok! This step is optional. When finished, click SUBMIT ADOPTIONS. If you change your mind for whatever reason, you can always click the “Back” button on the left side of the page to take you to the home screen:
➡️ Adding Previously Adopted Material
1. If you select Yes, I need to add books for a course that has been taught before with adopted material, you will land on the COPY ANOTHER ADOPTION tab, where adoptions from the most recent past term will be displayed.
2. As you’re browsing terms, courses, and sections, you can decide whether you want to limit results to just your courses or view other section adoptions with the MY SECTIONS ONLY FILTER. Clicking on ALL SECTIONS and then APPLY will allow you to view other section adoptions.
3. Each title will be displayed on its own “card” containing relevant details about that book like author, title, ISBN, and publisher. If you want to add the displayed item to your list, click the ADD button on the item type you wish to adopt.
4. Finalize your selection by completing the item requirements as prompted and click Apply. Note that Item Requirements may vary depending on your institution’s customizations.
5. Once you add an item, the selected materials dropdown appears automatically, letting you know the item was added successfully. Repeat this process for any other items you wish to add from the PREVIOUSLY ADOPTED TEXT AND MATERIALS screen. If you wish to edit or remove items that have been added to your current adoption, simply click the corresponding button from the dropdown.
6. Once your selected materials list is complete, click REVIEW & SUBMIT from the “Review and Submit” dropdown in the top right to put the finishing touches on your adoption or follow the Add New Materials workflow to manually add a new adoption.
➡️ Add New Materials
1. To add new adoptions, click on ADD NEW MATERIALS to add any new resources. Then, search for the ISBN, author, and/or title and choose from the results that appear below. Make sure you add the correct content type, Book, Courseware, or Bundle. Adding new materials this way follows the same instructions as shown under the "Adding Previously Adopted Materials" section above.
2. Alternatively, if you don’t see the book you are looking for, edit your search criteria or click ADD MANUALLY.
3. Then, click ADD BOOK and enter your ISBN. If there are no results more fields will appear. Enter all relevant details about your title.
4. To inform the Adoption Enablement team that you'll be using a custom coursepack, click the ADD COURSEPACK button and fill in the proposed title/description of the coursepack, then click ADD COURSEPACK.
5. After adding all your desired materials, hover over REVIEW AND SUBMIT in the top right corner, and then again in the dropdown to complete the last step of the adoption process.
➡️ Finalize and Submit Your Adoption
1. Before submitting your adoption review all the information. You can enter any special notes, questions, or information you wish to communicate to a Reviewer or the Adoptions Enablement team. If you have no questions to ask or information to pass along, that’s ok! This step is optional. To complete your adoption click the SUBMIT ADOPTIONS.
2. Once all sections of a course have been submitted, the course moves to a COMPLETED COURSES list underneath any leftover open courses.
3. If you have any remaining courses to adopt, select one from the OPEN COURSES list and repeat the relevant steps above until you have worked through all the open courses.
❓Frequently Asked Questions
🤔 Why can’t I see a list of courses when I log in, or some are missing?
One of two things will dictate the list of assigned courses on the left side of the interface:
You have not been assigned to any courses for the current term, or
Your screen size has been adjusted which may collapse the list.
🔄 Can I switch courses/sections once I start the process?
You bet! Click on your store logo in the upper left corner to be taken back to the home page where you can select a different course. NOTE: In this example the store logo is a general Collect Logo, but yours will be specific to your institution.
📚 I clicked the NO TEXT REQUIRED button, why are there books attached to my course?
There are two cases where we will keep previously selected materials tied to an adoption:
If you begin working on a course and add materials to your list of selected materials, then move away from that course (click on a different one in the list on the left, for example) we will retain those selected materials
If you attempted to revise a completed course button for a course, we will also retain those selections.
Don’t worry! You can click the REMOVE button on those materials and proceed to submit the selected sections as “No Text Required.”
✍️ Can I make changes once I submit my adoption(s)?
That depends! If the submitted adoption has not been marked as “Reviewed” or “Approved” by a Collect administrator, you will have the ability to make edits. To do so, select the course you wish you revise from the list of completed courses, and click the REVISE SECTION button on the ride side of the interface for the section(s) you wish to edit.
If your adoption has already been marked as “Reviewed” or “Approved,” please email the Adoptions Enablement team at adoptions@vitalsource.com for assistance changing your adoption.
👀 Can I review my adoptions once they are submitted?
Sure thing! Start by selecting the course you want to review on the home page, and on the right-hand side hover over the course and select VIEW ADOPTION. Clicking "View Adoption" takes you to a page where you can see your submitted materials for the selected course.
📧 Who do I contact with questions?
Need help? Just click the CONTACT US button in the top-right corner of the interface to send our team a message