Purpose
Use this dashboard to monitor borrowing activity for titles in your subscription. For the most relevant results: (1) select your institution, (2) filter to a single title by VBID, and (3) set your desired date range.
This is not live data. This report should not be used to see how many copies are currently in use or how many copies are currently available.
Report Notes
The Borrow Limit shown in this report may sometimes appear lower than your actual limit. This can occur when multiple copies of the same subscription have been purchased with overlapping dates.
For example, if your institution purchased Subscription A (borrow limit: 3) running January–December 2026, and later purchased another copy of the same subscription (borrow limit: 3) running September 2026–August 2027, the report will show a borrow limit of 3 during the overlap period — when in fact your actual limit is 6.
If you notice a discrepancy, please check Explore for your current active subscriptions and borrow limits.
Definition of filters
Filter Name | Description | Usage Notes |
|---|---|---|
Selected Date for Details Report | Select a date or date range to filter the details report at the bottom of the page | Defaulted to last 1 complete day. This filter will not affect the top tiles. |
Subscription Status | Status for the subscription from the Explore application | Defaulted to "Active". Users can change this filter to view "Expired" or "Upcoming" Subscriptions. |
Institution | Name of the institution (Manage company name) | Use to filter or narrow results to a specific institution. |
Asset VBID | Manage VBID of the asset within the subscription | Use to filter to a single title and see its usage within a subscription. |
Subscription ID | Subscription VBID or Transaction ID (for Marketplace) | Use to search for a specific subscription. |
Institution Country | Country the institution is located (2-character code) | Use to filter results to a specific country. |
Subscription Start Date | Date the subscription begins | Use to set a date range, relative date (e.g., "last month"), or specific date. |
Subscription End Date | Date the subscription ends | Use to set a date range, relative date (e.g., "last month"), or specific date. |
Asset Publisher | Publisher of the asset (Manage company name) | Use to filter results to a specific publisher. |
Definition of tiles
Tile Name | Description |
|---|---|
All-Time Borrows | Count of times an asset has been checked out over the active date range of the subscription |
All-Time Unique Users | Count of unique users that have checked out the asset over the active date range of the subscription |
Users with Access by Day | Heatmap visual showing the number of unique users that had access to a title in the subscription |
Explore Borrow Report Details | Detailed report showing date and users with access on that date for the asset in the subscription |
Definition of fields
Field Name | Description | |
|---|---|---|
Selected Date | Date of usage | |
Count of Users with Access | Number of users that had access to the asset.
| |
Asset VBID | Manage VBID of the asset within the subscription | |
Subscription Status | Status for the subscription from the Explore application. Included values:
| |
Subscription ID | Subscription VBID, Asset VBID (for single title sales), or Transaction ID (for Marketplace transactions) | |
Subscription Name | Name of the subscription within Explore | |
Institution | Name of the institution (Manage company name) | |
Institution Country | Country the institution is located (2-character code) | |
Subscription Start Date | Date the subscription begins | |
Subscription End Date | Date the subscription ends | |
Borrow Limit | Borrow limit of the subscription | |
Subscription Borrow Duration | Borrow duration for the subscription | |
Asset Publisher | Publisher of the asset (Manage company name) |