Publisher Compensation Statements FAQs
What are Pub Comp Statement files?
Pub Comp statements are Excel reports that show all content invoiced in a calendar month in which compensation is owed to the publisher.
How frequently are Pub Comp statements sent?
Pub Comp statements are sent monthly, typically in the first week of the following month, e.g., orders invoiced in November will be sent in early December.
Who are Pub Comp statements sent to? How do I update who they are sent to?
Pub Comp statements are sent to all email addresses associated with the Publisher’s Oracle Supplier account.
If an email address needs to be added or removed, please contact your Customer Success Manager or email Pub.AP@vitalsource.com.
Why are there separate statements for BNED?
At the beginning of BNED’s relationship with VST, Customer Success requested BNED sales be displayed in a separate Pub Comp statement due to varying publisher payment terms.
Where do I send questions about my statement?
Questions can be sent to Pub.AP@vitalsource.com.
How do I read the Pub Comp file?
Please reference the table below which contains the column, column header, and definition in the Pub Comp excel file.
| Column Header | Definition |
| VST REFERENCE NUMBER | Internal VST invoice number |
| TRANSACTION_DATE | Date on which billable code was created or redeemed (dependent upon billing trigger) |
| TRANSACTION_TYPE | VST internal transaction classification |
| TRANSACTION_TYPE_CLASSIFICATION | Simplified classification of transaction types into four categories: Barnes IA. Barnes Non IA, IA and All Other Types to support easier reporting |
| TRANSACTION | Sale or refund |
| BILLING_MODEL | Defines how VST is transacting on the individual title. |
| RINGGOLD_ID | Industry wide ID assigned to each school by https://www.ringgold.org/. IMPORTANT: This will NOT be filled in for VST ecommerce sales. These ID’s will be filled in as they are populated by VST |
| IPEDS_ID | Industry wide ID assigned to each school by https://nces.ed.gov/ipeds/. IMPORTANT: This will NOT be filled in for VST ecommerce sales. These ID’s will be filled in as they are populated by VST |
| VST_DIST_ID | Internal VST ID for each Distributor |
| DISTRIBUTOR | Name of account who has created/redeemed code |
| API | Manage 'System User' who created/redeemed the code; field will only be populated if API was used to create/redeem code |
| INSTITUTION_NAME | Store Purchase = Populated with institution name selected by Bookshelf user upon account creation (not currently required); Non-store purchase = blank |
| ADDRESS | Store Purchase = blank; Non-store purchase = Distributor's address |
| STATE or PROVINCE | Store Purchase = blank; Non-store purchase = Distributor's state or province |
| POSTAL_CODE | Store Purchase = Populated with Bookshelf user's postal code; Non-store purchase = Distributor's postal code |
| COUNTRY | Store Purchase = Populated with Bookshelf user's Country if provided; Non-store purchase = Distributor's Country |
| Child Company State | If Distributor is a child of a parent account, this is the US state the child company is based in |
| PUBLISHER | Content owner/publisher name |
| REDISTRIBUTOR | If content owner/publisher grants access to another account to "Redistribute" their content, the account name granted access will be listed as "Redistributor" |
| PRODUCT_TYPE | Identifies whether line is for package SKU, package component, or single. |
| PACKAGE_SKU | If order line is for a package, the package SKU will be displayed; otherwise blank for non-package orders |
| SKU | SKU in which code was created/redeemed against. This column WILL include package components. If SKU includes "R" that indicates a rental duration was sold. |
| VBID | VBID associated to the "SKU" |
| EISBN | eISBN value of VBID/SKU |
| CUSTOM_ISBN | Custom ISBN/LSI ID listed in Manage; specific to a content owner and distributor |
| IA_CPID | Custom ISBN associated to their Inclusive Access program in Verba Connect |
| CONNECT_ISBN | ISBN/SKU listed in Connect for product. This may be the same as ISBN/SKU in Manage or could vary |
| TITLE | Title for VBID listed in Manage |
| AUTHOR | Author for VBID listed in Manage |
| CONTENT_TYPE | Value listed in "Kind" metadata field on asset in Manage (i.e. Book, Online Resource, etc.) |
| DURATION_DAYS | Rentals = # of days for license; Perpetual and Verba = blank; |
| DISCOUNT_CODE | Displays discount code (when applicable) used to calculate pub comp |
| CODE_TAG | If code is tagged upon creation, value will be passed and displayed here; otherwise blank |
| TERM_NAME | Enrollment billing = will be populated with term name submitted by CS; otherwise it will display the Year & Month of order date |
| TRANSACTED_PRICE_TYPE | Indicates what "Price Type" in VitalSource systems applies to the transaction |
| QUANTITY | Quantity of sale or refund per transaction line |
| TRANSACTED_UNIT_PRICE | Distributor's price per unit |
| TRANSACTED_PRICE_TOTAL | Distributor's total price invoiced or refunded (TRANSACTED_PRICE x QUANTITY); When package price exists, Package Component lines will be 0.00 and all details will be found on main Package SKU line (Column T = PACKAGE) |
| TRANSACTED_PRICE_CURRENCY | Currency in which the Distributor transacts |
| TRANSACTION_FEE | Fee charged to applicable publishers for ecommerce sales, which covers fees charged by 3rd party payment services |
| PUB_COMP_UNIT | Pub comp amount per unit |
| CA_GST | Goods and services tax (Canada) - No longer applicable |
| PUB_COMP_TOTAL | Total pub comp paid (PUB_COMP_UNIT$ x QUANTITY) |
| PUB_COMP_CURRENCY | Currency in which content owner/publisher is paid |
| EFFECTIVE_DISCOUNT | Final discount VST receives. Formula = 1 - (PUB_COMP_TOTAL/TRANSACTED_PRICE_TOTAL); Can appear as a larger or smaller discount than expected when conversion rates are applied |
| EXCHANGE_RATE | Exchange rate used when Distributor currency varies from content owner/pub currency (If not exchange needed, value = 1) |
| VST_MARGIN_USD | VST's margin in USD after pub comp has been paid |
| PUB_COMP_DUE_DATE | Date in which pub comp is due to be paid |
| CAMPUS_ID | Campus identifier associated with the adoption in Verba Connect (Effective on NOV-25 statements) |