At-Risk Adoptions Report – VitalSource Success

Purpose

Provides insight into adoptions that are at-risk of fulfillment and may require intervention. The Akademos-VitalSource team flags at-risk items as they confirm inventory with publishers or place course material orders for upcoming academic terms.

This report helps institutions identify situations where adoption fulfillment is not possible — so that instructors can select new materials for the current adoption cycle — as well as situations where instructors may want to proactively seek out alternative materials for the next adoption cycle.

Dashboard Notes

The access filter will limit results to the companies that are associated to your (Manage) system user.
Use this report to reconcile problematic adoptions before the adoption deadline.
Use this report to drive instructor behavior to review new course materials for adoption for the next term to reduce provisioning material risk.

Definition of filters

Filter Name

Description

Usage Notes

Institution

Name of the Institution

Limited to institutions associated to your user.

Course Start Date

Date the course starts

Defaulted to “is 0 months ago for 4 months” (i.e., current month plus 4 months in future)

Use to seek out a specific range for course start dates.

At-Risk Reason

Reason the adopted item is at-risk

Use to filter to a specific problem.

Definition of tiles

	Tile Name	Description
1	Total Courses with At-Risk Adoptions	All courses at-risk of adoption fulfillment
2	Total Courses Needing New Adoptions THIS Term	Total courses that require intervention/adoption changes immediately to improve adoption fulfillment
3	Total Courses Needing New Materials NEXT Term	Total courses recommended to seek out new materials for next term to reduce adoption fulfillment risk
4	YOY Courses with At-Risk Adoptions by Risk Status	Year-over-year trend comparison of immediate adoption intervention (Red) v. future adoption intervention (Blue)

Definition of fields

Field Name	Description
Risk Status	Indicates the risk to material availability: Red - indicates that material is not acquirable in physical or digital formats and will not be possible to source Blue - indicates that material is available in either a physical or digital format and is possible to source
Action Required	Indicates the action(s) required to resolve issue: This Term: Cannot Fulfill Update Adoption - relates to the risk status of “Red” and at-risk reason of “new edition” or “out of print”, indicates that the adoption cannot be fulfilled in digital or physical formats and must be updated to a new material selection to ensure students have materials for this current term. Next Term: Red Risk, Consider New Material - relates to the risk status of “Blue” and at-risk reason of “new edition” or “out of print”, indicates that the adoption may be challenging to fulfill next term and/or may result in a “Red” status next term. It is recommended for the instructor to seek new material to adopt for next term. “Null” - relates to risk status of “Blue” and any at-risk reason that is not “new edition” or “out of print”, indicates that inventory is available and no action is currently required.
At-Risk Reason	Indicates why the adoption cannot be sourced: Out of Print - material is not longer in print with the publisher and inventory may not be procured Unable to Source Print - material is not longer in print with the publisher; inventory is depleted; but digital is still available New Edition - the edition adoption has been superseded by a new edition and adopted edition may not be fulfilled Awaiting Stock from Publisher - stock has been found and is awaiting delivery to the warehouse from the publisher Alternate Format Available - publisher is not able to fulfill the adopted item as is and may be able to fulfill it through a different format, which can be one or more of the following: Hardcover v. paperback Print v. digital Unbundled (i.e., bundle components available, but pre-pack bundle no longer available)
Suggested Item	Indicates a suggested ISBN/item to adopt when at-risk reason is “new edition”
Backorder Date	Indicates the date that the material will be available from the publisher when at-risk reason is “awaiting stock from publisher” or “reprint”
Enrollment Capacity	Indicates the planned enrollment for stock fulfillment
Available Quantity	Indicates the available quantity of the adopted item in all conditions (i.e., new, used, marketplace)
Adoption Date	Date adoption was submitted
Course Start Date	Date the course starts
Access Program	The model type the adopted material is offered: SC = Student Choice CA = Inclusive Access TA = Equitable Access
Term Name (Institution)	Name of the term (submitted by the Institution)
Course	Name of the course
Section ID	Section identifier
Course Identifier (Institution)	Unique course identifier (submitted by the Institution, may also be known as the “course reference number (CRN)”
Adopted Item	ISBN/item submitted for adoption
Author(s)	Name(s) of author(s) associated to the adopted item
Item Name	Name of the item associated to the adopted item
Edition	Edition of the item associated to the adopted item
Publisher	Publisher associated to the adopted item
At-Risk Analysis Status	Indicates the status of the investigation related to the availability of the item In Review - indicates the adopted item has been identified as at-risk, but has not yet been discussed with the faculty/adopter or escalated to the Adoptions Enablement team for investigation Investigating - indicates that escalation and investigation of the at-risk adopted item has underway Complete - indicates the the investigation of the at-risk item has been completed
New Only	Indicates if the adopter indicated that the materials must be new and not used versions
Digital Available?	Indicates if a digital option is available for the adopted material
Instructor	Name of the instructor for the section
Instructor Email	Email address of the instructor
Campus Name	Name of the campus that the course is expected to be taught
Institution	Name of the Institution (Akademos School Name)
Submitter Name	Name of the person who submitted the adoption
Submitter Email	Email address of the person who submitted the adoption
Notes	Any applicable notes associated with the investigation and/or risk status