Schedule Creation in Connect

Join Ricky and Abbey as they walk through the process of creating schedules for your upcoming Day One Access program. 

🎥 Watch the Recording

Creating and Managing Schedules in Connect

Connect is your program’s command center. It’s where you will:

• Send automated emails

• Review enrollments

• Access your courses and materials

• Configure term schedules

• View order confirmations
  …and more.

A key part of managing your program in Connect is setting up Schedules.

What Is a Schedule?

A Schedule defines the key dates and settings that control how your term operates in Connect. Schedules determine:

• When students receive welcome emails

• When students can opt out

• When the store is invoiced

• How publisher reporting is generated

Key notes:

• “Term” and “Catalog” are generally interchangeable with “Schedule.”

• Schedules allow you to manage intersessions or mini-terms within a broader catalog.

• Every catalog must have at least one schedule.

• Choose a schedule name that is clear and easily recognizable to both you and your students.

How to Create a Schedule

1. Go to verbaconnect.com and log into your account.
2. Navigate to Manage Schedules → Schedule Settings.
3. Click + New Schedule.
4. Set a Schedule Name: Assign a unique, descriptive name that helps you identify the schedule and that students will see in communications.

Configuring Schedule Settings

Welcome Emails

• Enable welcome emails if you plan to send them to your students.

• Set the date you want emails to begin sending.

• You can also compose or edit the welcome email in this section.

• Choose whether continuation students should receive a welcome email.

• We recommend sending welcome emails 1–2 weeks before classes begin.

Term Start Date

• Typically the first day of class.

• You may set an earlier date if you want students to gain material access before the term begins.

Opt-Out Deadline

• The final day students can opt out on their own using LMS links.

• This normally aligns with your institution’s add/drop date.

• After the deadline, only store admins or VitalSource staff can adjust opt status.

Store Invoice and Student Charge Date

• Automatically calculated as 5 days after the opt-out deadline.

• This window gives bookstores time to process late drops or adjustments.

• For a larger invoice window, contact your CSM to make the change.

• Some publishers (especially courseware providers) may require additional permissions.

End Date

• Typically the last day of class.

• Students generally lose LMS material access around this date.

• Important: avoid overlapping dates (e.g., the next term starting before the previous one ends).

Editing a Schedule

• You can make changes up until the invoice date.

• After the invoice date, contact your CSM for assistance.

Using Groups With Schedules

After creating a schedule, you can assign Groups and associate sections with those groups.

Key notes about Groups:

• Groups are created at the item level.

• They do not persist across different items.

• A Group (e.g., “Spring Session” or “Intercession”) is unique per item.