New Asset Page Redesign - Manage

New Asset Page Redesign - Manage

Presenting a New Asset Metadata Page

VitalSource is excited to to deliver a brand new Asset page UI in Manage for easier metadata management! You will now see a more modern Asset page whenever they open a title from their search results, or are redirected from another app into Manage. This new page has easier navigation, built-in workflows, logical metadata field groupings, and a fresh coat of paint.

What's New?

Our goal in this redesign was to reorganize our asset metadata fields into groups of related items, put frequently-accessed workflows front and center, and make it easier to update fields as you work. With a prominent sub-menu and navigation that updates as you scroll, you’ll always know exactly where on the page you are.


We will discuss changes to the metadata groups (left-hand menu) and sub-menu pages (top bar) in turn.

Questions? Comments?

We’re always interested in hearing your feedback as we work to improve your metadata management experience. Visit to send us your thoughts.

New Asset Page Overview

Design Overview

We have made a number of updates to how we present data in the new page. Here are some of the new UI elements we introduced.

  • Big buttons: Yes/No toggles are big and colorful so it’s easy to see how they’re set

  • Smarter forms: We have tried to add more smart form fields that generate options as you type

  • Quick workflows: Some buttons will open up a mini-menu to allow for quick edits and additions

  • Locked fields: Metadata that is locked or only set by Manage will be colored in orange

  • Save as you go: Each section has its own Save button - No pressure to fill in an entire page at once!


In order for this guide to be as comprehensive as possible, it was written to assume full access to all features and screens contained within the Asset page. Many of our users have view-only permissions and will not be able to edit the fields listed in this document. Some screens and workflows will only appear for owners of the asset or those with elevated permissions. Where necessary, we have called out these areas.

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Details Page

We’ve reorganized the groups of metadata items on the main page, as you can see in the image above, but lest you think we’ve “moved your cheese”, let’s take a quick walk down the page to see what’s in each category.


Sidebar: Required Fields


Title Bar




*Note: A good, high-rez cover stands out nicely. Read our PDF and EPUB guides for our recommendations on cover size!























Discount Codes






Online Resource






File Info


Build Status

This field is important enough to require its own section. Build Status is the status of the content that is being delivered, whether it has been successfully processed or not. Without a successfully-built file, we won’t be able to distribute the asset.

This granular status appears in search results and in our catalogs, and informs the overall Build Status shown at the top of the asset page. In the table below we will refer to this top-level status as “Manage Status”. The Manage Status is a slightly more user-friendly interpretation of the granular status message.








Click either of the plus icons on the main asset page to launch the above screen. Here you can attach ancillary files, supplementary files such as course handouts, worksheets, or web links that will be available to download through Bookshelf for all purchasers of the title.

For assistance adding ancillary files contact

Back on the main asset page, you can Activate or deactivate the content, change the display order of the items, or edit them after the fact by clicking the pencil icon.


Sub-menu Overview


The blue sub-menu on the top of the page is where you will find links to manage other aspects of your title’s metadata.

  • Prices: Export or add new prices, and create new product durations (requires elevated permissions)
  • Distributors: View or lock manual distributions, check set-based rights, and create new product durations (requires elevated permissions)
  • Channels: Manage distribution channel settings for the title
  • Status: Check build history and move to Limited or Out of Distribution
  • Access Codes: Generate access codes for the title (requires elevated permissions, and will only appear if the asset is an Online Resource or Online Resource Bundle)
    • (This option will only appear for users with the ability to generate codes, and only if the asset is an Online Resource or Online Resource Bundle).


Prices Page


From this tab, those with the proper permissions can view their title’s pricing, export it, and add additional durations.


  • Current Prices: This table displays all current prices for every duration of your title. Click the column headers to sort your items.

  • Smart Pricing: Prices listed in orange have been generated based on company-level Smart Pricing rules.

  • Export All Prices: Generate an XLS file of all current and historical prices for your title.

Product Duration Tabs

By selecting a duration, you can view the current pricing for only that duration, including when it was created and by whom. You can also expire prices, and view historical pricing.


  • Click a duration: The table will update to show current and historical prices for the duration selected.

  • New Price: Choose a price type, amount, and currency from the popup and add it to the table.

  • Expire a price: Click Expire to remove a current price.

Distributors Page


From this tab, those with the proper permission can view all distributions of their title, including manually and via sets.


  • All Distribution Rights: Two tables on this page will show manually-assigned distribution rights, as well as rights granted as part of a distribution set. These tables are also fully sortable.

  • Manually Assigned Distributions: You can remove a distribution or lock it in place, via the Actions column.

  • Distributions Via Sets: You can view the contents of a distribution set via the Actions column.In

  • Use By Packages: You can view what packages this VBID is associated to, and manage the contents of those packages if you have the proper permissions.

Product Duration Tabs

By selecting a duration, you can see the manual and set-based distribution for only that duration. Here, you can also add a distributor for the duration.


  • Click a duration: The table will update to show manual and set-based distributions for the duration selected.

  • New Distributor: Add a distributor for this distribution, and assign it a custom ISBN if desired.

  • Take action: The same options are available to you from this page as the Overview page.

Channels Page

From this tab, you can view distribution channels settings for the title and those with the proper permission can change those settings.


  • Markets at a glance: Check region settings for each VST distribution channel


  • Modify Channel Settings: Clicking the Modify button will allow you to change access at the product, channel, and even country level, or let the product inherit its settings from its imprint.


Read more about our move to Distribution Channels!


Status Page

From this tab, view the status and build history of your title, and those with the proper permission can move a title into limited distribution, or out of distribution completely.


  • Distribution flow buttons: Easily click to move a title into Limited Distribution, or if there are no active distributors, move it to Out of Distribution.


  • Distributors list: When moving an asset out of distribution, all current distributors must first be removed.

  • Build History: Check when the last time this asset’s source file was delivered to VST. Source file deliveries can happen independent of metadata updates.

Access Codes Page


Surprise! There are no changes here. The Manage Access Codes page is common to all assets and is not incorporated under any individual metadata screen.



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