Submitted Adoptions Report – VitalSource Success

Purpose

Provides insights into adoptions as they are submitted, specifically for Akademos customers. This report helps track current and future term adoption submissions.

Dashboard Notes

The access filter will automatically filter the report to only show products that the institution distributed.
Data results are limited to active sections within an institution.

Definition of filters

Filter Name	Description	Usage Notes
Term Name (Institution) (required)	Name of the term supplied by the Institution	Will limit filter options for Institution, Department, Course, and Section ID, respectively
Adoption Status	Status of adoption submissions
Campus Name	Name of the campus provided by the institution
Department	Identifier for the department	Will limit filter options for Course and Section ID, respectively
Course	Identifier for the course	Will limit filter options for Section ID
Institution	Name of the institution (Akademos School Name)	Will limit filter options for Department, Course, and Section ID, respectively
Term Start Date	Term start date submitted via SIS data.	Will limit filter options for Department, Course, Section ID, respectively

Definition of tiles

ℹ️ Tiles will be numbered in the chart below. Numbering is based on navigation from top to bottom, left to right.

Tile Name

Description

Adoption Deadline

Indicates the upcoming adoption deadline that is greater than or equal to “now” and within the Term Start Date range.

Days Until Term Start

Counts down the days to Term Start

Total Sections

Total sections requiring adoptions for the Term

Adoptions Complete

Percent of “on-time” adoptions

At-Risk Adoptions

Number of adoptions that are flagged as at-risk (see: Physical At-Risk Adoptions Report)

Adoption Overview

Provides insights to all adoptions across the institution based on the Adoption Deadline:

Late - percent of sections that submitted an adoption after the adoption deadline
Late - No Submission - percent of sections that did not submit an adoption and the adoption deadline has passed
No Submission - percent of sections that have yet to submit an adoption prior to the adoption deadline*
On-Time Adoptions - percent of sections that have submitted an adoption before the adoption deadline

📄 If looking at historical terms, then “No Submission” will not be present, only “Late - No Submission” will appear.

Adoption Status by Department

Provides insights to all adoptions across the institution by department based on the Adoption Deadline:

Late - percent of sections that submitted an adoption after the adoption deadline
Late - No Submission - percent of sections that did not submit an adoption and the adoption deadline has passed
No Submission - percent of sections that have yet to submit an adoption prior to the adoption deadline*
On-Time Adoptions - percent of sections that have submitted an adoption before the adoption deadline

📄 If looking at historical terms, then “No Submission” will not be present, only “Late - No Submission” will appear.

Submitted Adoptions Detail

Provides raw data detail related to adoptions within an institution.

Definition of fields

ℹ️ All fields on dashboard are included here, in alphabetical order.

Field Name

Description

Adoption Status

Indicates the adoption state as either:

No Submission: Instructor has yet to submit an adoption and the adoption deadline has not passed
On-Time: Instructor has submitted an adoption before the adoption deadline
Late - No Submission: Instructor has yet to submit an adoption and the adoption deadline has passed
Late: Instructor has submitted an adoption after the adoption deadline
No Text Required: Instructor has indicated that a text is not required for the section

Submission Status

Indicates the adoption submission’s lifecycle process as either:

Incomplete: Instructor has yet to submit an adoption
Submitted: Adoption has been submitted
Reviewed: Adoption is being reviewed (if applicable)
Approved: Adoption has been approved

📄 This status only applies to institutions who are using VitalSource’s Collect adoption portal.

Adoption Deadline

Date the adoption must be submitted

Term Name (Institution)

Name of the term provided by the institution

Campus Name

Name of the campus provided by the institution

Department

Identifier for the department

Course

Identifier for the course

Section ID

Identifier for the section

Course Identifier (Institution)

Unique identifier for the course supplied by the institution (may also be known as Course Reference Number (CRN)).

Registered Students

Number of students who have registered for the course

Enrollment Capacity

Maximum enrollment for the course

Adoption Submitted Date

Date the adoption was submitted

Material Required?

Indicates if the material is required

Adopted Item

Unique identifier for the item adopted

Author(s)

Name(s) of author(s) associated to the adopted item

Item Name

Name of the item associated to the adopted item

Edition

Edition of the item associated to the adopted item

Publisher

Name of the publisher associated to the adopted item

Student Notes

Notes the instructor input for students about the materials

Instructor

Name of the instructor associated to the course section

Instructor Email

Email address associated to the instructor

Institution

Name of the institution (Compete Organization Name)

Term Name (Normalized)

Standardized term name, based on term start date:

Fall (Aug - November)
Winter/Spring (December - April)
Summer (May- July)

📄 Normalized term names bring parity to institutions, reseller partners, and content providers when conversing. The inclusion of this field is to help facilitate easier conversation and create a bridge between institutional catalog and schedule structure and reseller/content provider planning, preparations, and support.

Term Start Date

Date the term starts.

Inclusive Access Interest

Indicates if instructor has expressed interest in the Inclusive Access program